Privacy Policy
1. General Information
1.1 The website is owned and operated by MyDefence A/S, Bouet Moellevej 5, 9400 Noerresundby, Denmark (“MyDefence”).
1.2 MyDefence is committed to protecting personal data and complying with Regulation (EU) 2016/679 (the General Data Protection Regulation – “GDPR”) and applicable national data protection legislation.
1.3 This Privacy and Cookie Policy explains how MyDefence collects, uses, stores, and protects personal data in connection with our business activities, websites, platforms, and services.
1.4 MyDefence acts as the data controller for the processing of personal data described in this policy, unless otherwise stated.
2. Categories of Personal Data, Sources, and Purposes of Processing
2.1 Automatically Collected Data
When you visit MyDefence’s website or platforms, we automatically process technical and usage data including IP address, unique identifiers, device and browser information, approximate geographical location, and usage behavior. We use cookies for such purposes and you may limit the use of cookies by deactivating such as our website. Our cookie policy is available at our website.
Purpose: Ensuring website functionality and security, improving usability and performance, and generating aggregated statistics.
2.2 Data Provided Directly by You
If you provide personal data voluntarily such as when submitting online contact forms and request forms or registrering as a customer or potential customer or supplier, we may process name, contact details, account information and other personal data provided by you. We also use certain third parties to assist in performing services such as forwarding newsletters. Such third parties will act as data processors of you personal data on our behalf.
Purpose: Communication, service delivery, account management, and contractual performance. Where permitted by law and based on consent, we may process contact details to send newsletters and marketing information.
3. Legal Basis for Processing
3.1 Processing is based on legitimate interests (Article 6(1)(f) GDPR) for website operation and improvement.
3.2 Processing is based on consent (Article 6(1)(a) GDPR) for marketing and optional services such as via cookies. Consent may be withdrawn at any time contacting us at the contact information in clause 10.
3.3 Processing may be necessary for performance of a contract (Article 6(1)(b)) or legal obligations (Article 6(1)(c)).
4. Data Subject Rights
You have the right of access, rectification, erasure, restriction, data portability, objection, and the right to lodge a complaint with a supervisory authority.
As such you are welcome to contact MyDefence if you want information about which data is being processed about you and for which purposes. The same applies if you want to rectify, restrict or delete personal information. When we process your personal data, by automated means based on your consent or based on an agreement, you are entitled to receive a copy of your data transferred to you or to a specific recipient. You have the right to object to the processing of your personal data on certain grounds, e.g. data processed for direct marketing purposes, including profiling.
You may contact us using the contact information in clause 10 to exercise your rights. You may complain about how we handle your personal data by sending us an email or you may file a complaint with your local supervisory authority.
5. Data Retention
Personal data are stored only as long as necessary for the stated purposes or as required by law.
6. Security Measures
Appropriate technical and organizational security measures are implemented to protect personal data against unauthorized access, loss, or misuse. We strive to protect your personal data in the best possible way.
7. Transfers Outside the EU/EEA
Google, LinkedIn, Facebook and other third parties may handle personal data outside the EU/EEA. We will ensure that your personal data is covered by an adequate level of data protection by safeguarding the data transfer such as by using the EU Commission’s Standard Contractual Clauses and implementing any required additional safeguards.
8. Recruitment
Personal data submitted during recruitment are processed based on legitimate interests and retained according to defined retention periods.
As part of recruitment processes, MyDefence collects and processes personal data relating to job applicants, hereunder:
- Your name, contact information and candidate status
- Information in your application and CV, such as job history, academic background, skills and competencies, personal interests, languages spoken, and questionnaire results
- Job/type of employment applied for, names and contact details for references
- Personality test results.
Such data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews, or other forms of assessment.
We may also collect personal data about you from third parties, such as references supplied by your former employers, and from publicly available databases related to background checks however we will not contact former employers or seek other references without your prior acceptance.
Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems. Further information regarding your personal data related to recruitment will be provided during the recruitment process.
9. Cookies
Cookies are used to ensure website functionality, improve user experience, and support analytics and marketing in accordance with consent preferences. You may limit the use of cookies by deactivating such as our website. Our cookie policy is available at our website.
10. Contact Information
MyDefence
Bouet Møllevej 5
9400 Nørresundby, Denmark
Email: [email protected]
11. Changes to This Policy
MyDefence may update this policy to reflect legal or operational changes.